MCYSA League Handbook
1999 thru 2012 MCYSA - Morris County Youth Soccer Association
Old version in effect through May 2012
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... 2. CLUB AFFILIATION ...
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  2. Club Affiliation

2.1  Affiliation
2.2 
Club Registration
2.3 
Duties of League Contacts
2.4 
Requirements for New Clubs Joining the MCYSA
2.5 
Status of Associate Members
2.6 
Affiliated Members
2.7 
Insurance
2.8 
Club Colors

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2.1 Affiliation

MCYSA is affiliated with the New Jersey State Youth Soccer Association (NJSYSA) and the United States Youth Soccer Association (USYSA). A requirement for membership in these organizations is that every player of a member club must be affiliated. This includes not only those players on teams playing in MCYSA but also includes those players in a recreation or in-house program that the club may also sponsor.

Members of teams playing in MCYSA pay their affiliation fees as part of their player pass packet cost. Recreation teams affiliate directly with NJSYSA and pay their affiliation fees as part of their club's affiliation packet.

Clubs that do not affiliate all their players may be put in the category of 'Not in Good Standing" by NJSYSA. Teams from clubs in this category are not eligible to play in MCYSA.


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2.2 Club Registration

Clubs must register with the MCYSA each season by completing a Club Registration Form. All registrations will be submitted online at the MCYSA web site, www.mcysa.org . The filing dates for each season are as follows:

FALL Season . . . . Filing Date: On or before July 1
SPRING Season. . . . Filing Date: On or before January 15

Submissions received after the cutoff date will, if accepted, be subject to a late fee based on the degree of lateness. The Executive Board will determine the amount of the late fee, minimum of $50.00. Incomplete forms will not be processed.

Instructions for completing the form are located on the web site. The information that is required on the form is:

  1. Club name and mailing address, together with phone (including area code), fax and
    E-mail address (if available).

  2. Club website URL (if available).

  3. Colors for jersey, alternate jersey, and shorts.

  4. Number of teams entered for Division 1 (U17-U19), other full-sided (U11-U16). or small-sided (U08-U10).  NOTE:  You must have an MINIMUM AVERAGE of 2 teams registered and participating during the seasonal year.  Minimum requirements could be two teams each season, 1 team one season and 3 teams the other season, or 4 teams one season and none the other.  Clubs failing to meet these requirements will loose their membership privileges and must reapply for membership in the league.  Any Full or Associate Member Club with only one team entered will play all their games away.

  5. Payment of fees:

Updated for FALL 2009
Division Team
Age Bracket
NEW TEAMS
includes packet cost
RETURNING TEAMS
(Spring only)
Division 1 U17-U19 $245 $75
Division 2, 3, 4 U11-U16 $215 $70
Divison 5, 6 U08-U09 $170 $60

Included in the above registration fees for new teams are the NJSYSA player pass packet fees. There is no NJYSA fee for returning teams in the spring season.

  1. Number of fields available for league play and whether full-sided or small-sided.

  2. Date of field availability.

  3. In the spring season, whether fields are available for site games.

Sites are locations where three (3) consecutive Division I and/or II games are scheduled on Sundays at 12 noon, 2PM and 4PM. The Games Chair develops this schedule and assigns teams to play at the site. This schedule supercedes the Home Field Schedule. Three (3) referees are assigned to work a site and, in general, alternate between the positions of head referee and referee assistants.

  1. Names, addresses, phone numbers (including area codes), fax numbers and E-mail addresses of the Club President, League Contact, Field Scheduler, Registrar, Treasurer, and Secretary.

  2. List of referees, including names, addresses, phone numbers (including area codes), fax numbers and E-mail addresses.

Each club should identify one full time USSF registered referee for every four teams that are registered in a season with a minimum of one referee being identified. A full time referee is a referee who will referee MCYSA games for at least 5 weeks out of the ten week season.

In addition to the above requirement, MCYSA requests that each club attempt to identify two part-time referees for every four teams that are registered. A part time referee is an adult (may be a coach) or a youth (may be a player) who is available to officiate after their games.

Before submitting a referee's name to MCYSA, you should contact the referee and verify that:

  • He or she is a currently registered referee

  • He or she agrees to have their name submitted by your club

  • He or she is willing to referee the MCYSA games

  • He or she is willing to referee under the terms set forth by the MCYSA.

These names will be given to the referee organization for verification. All referees that are assigned to games by MCYSA are required to attend the referee meeting before the start of the season.


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2.3 Duties of League Contacts

All clubs must designate a League Contact.  The duties of the League Contact include:

  1. Attendance at League meeting

  2. Acting as the club's representative to the MCYSA

  3. Bringing MCYSA, NJSYSA and USSF information back to the club

  4. Interfacing with other League Contacts

  5. Acting as the first line of dispute resolution between clubs

  6. Insuring that player pass packets are distributed and validated prior to the start of the season

  7. Checking the web site on a regular basis to review postings regarding game locations, game times, scores and unplayed/unreported games

  8. Performing such other functions as may be necessary

It is the policy of the MCYSA that league officers and representatives, including the Referee Assignor, will only interface with League Contacts, Field Schedulers and Club Presidents.


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2.4 Requirements for New Clubs Joining MCYSA.

The following requirements must be met by any Club wishing to join the Morris County Youth Soccer Association:

  1. Membership is open to any youth soccer organization which agrees to abide by the League Rules, its Constitution and By-Laws. However, a club must be a club, i.e., a formal organization with at least two officers and a written constitution and/or bylaws. Incorporation of the organization is not required, but is highly recommended.

  2. A prospective club must submit a written request to join the League to the MCYSA President by November 15th for play in the spring season or by May 15th for play in the fall season. If a club submits an application beyond the deadlines stated or when time is of the essence, the Executive Board will make a decision which will be subject to club review and ratification.

  3. The request must contain the following information

    1. Names, addresses and telephone numbers of the club's officers and League Contact.

    2. An indication of the number of teams (a minimum of two) which the club proposes to enter, together with their age groups.

    3. A list of soccer fields for its home games, together with directions. If the club does not own fields, the club must have the necessary field use permits. These fields must meet the requirements for a soccer field as specified in the 'FIFA Laws of the Game'.

    4. A list of licensed referees available to officiate games - see Section 2.2 above.

  4. At the next regularly scheduled League meeting, if the prospective club is accepted as a member by a majority vote of the member clubs present, it shall be granted the status of Associate Member. Notice of clubs seeking such membership shall be communicated to the member clubs in advance of the meeting at which voting is to take place. When time is of the essence, the Executive Board will make a decision which will be subject to club review and ratification.

  5. Upon acceptance as an Associate Member, a club shall post a $250 bond.


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2.5 Status of Associate Members

Associate Members must be in good standing with the NJSYSA. The club must agree to be governed by the MCYSA Constitution and all MCYSA administrative and playing rules, as well as actions of the MCYSA Board of Directors, with respect to the team or teams stipulated. However, an Associate Member club is not a voting member of the League.

As Associate Members, teams are in all other ways equal in terms of being eligible to win League championships, place players on League select teams, lodge protests or otherwise avail themselves of the League Constitution and playing rules.

Upon the successful completion of two full seasons of membership, as determined by the Board of Directors, associated clubs shall be promoted to full members of the League.


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2.6 Affiliated Members

For purposes of playing in Elite Flights, clubs which are not full voting members or associate members may apply to join the MCYSA as Affiliated Members.

Affiliated Members must be in good standing with the NJYSA. The club must agree to be governed by the MCYSA Constitution and all MCYSA administrative and playing rules, as well as actions of the MCYSA Board of Directors, with respect to the team or teams stipulated. However, an affiliate member club is not and will not become a voting member of the League.

As Affiliated Members, teams are in all other ways equal in terms of being eligible to win League championships, place players on League select teams, lodge protests or otherwise avail themselves of the League Constitution and playing rules.

Upon acceptance as an Affiliated Member, a club shall post a $250 bond.

Affiliated Members are not required to attend league meetings.

Referees for home games of Affiliated Members shall not be assigned by the MCYSA assignors, but shall be assigned by licensed and state approved assignors of the primary league of the Affiliated Member clubs. It shall be the responsibility of the Affiliate Member clubs to secure referees for their home games in accordance with the above and report the names and contact information of the assigned referees to the MCYSA Referee Assignor Administrator prior to each game.  The assigned referee is required to follow all MCYSA game rules and regulations.

Affiliated Members shall purchase their player packets from the MCYSA and shall be carded by the League Registrar or his/her designee.


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2.7 Insurance

All member clubs are covered for liability and medical insurance for each of its teams. Coverage is provided by the New Jersey Youth Soccer Association (NJYSA). The liability policy is a $2 million liability insurance policy that protects players, coaches, clubs and other officials. The medical policy limits are $100,000 per accident with a $100 deductible. There is a dental benefit of $2000. The coverage is secondary to the injured person's own medical insurance. The player pass packet fee includes the cost of this insurance. A medical claim form is included in the pass packet.


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2.8 Club Colors

Every Club is expected to establish a primary color for its uniform shirts and shorts and provide this information to MCYSA. This information will be published in the League directory. All teams in the club must wear these club colors as their primary uniform. A club has the right to change its club colors. However, all teams should make the change as quickly as possible.

Clubs should have an alternate color shirt in case of conflict with a visiting team. The home team shall change colors if this happens. If a home team is unable to change colors, the visiting team shall change colors if its players have alternate jerseys. In the unlikely event neither club has an alternate jersey, pinnies may be used as a last resort. All shirts and/or pinnies shall bear a player number.


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MORRIS COUNTY YOUTH SOCCER ASSOCIATION - NEW JERSEY
Last Revision December 2005
1999 thru 2012 MCYSA - Morris County Youth Soccer Association

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